Terms and Conditions

PEARL MARQUEES GENERAL TERMS AND CONDITIONS OF HIRE

‘THE COMPANY’ means Saffron Events Ltd T/A Pearl Marquees and/or their subcontractors or agents.
‘THE HIRER’ means the person or persons hiring the equipment from the Company.
‘THE PERIOD OF HIRE’ the period of Hire is understood to mean the period of which any equipment is required to be ready and available for use.

1. CONDITIONS
Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below and the hirer by authorising or allowing work to proceed is deemed to have acknowledged this.

2. SITE
(a) The Hire charges are based on the assumption that the site is a flat level firm ground with easy access for motor transport, and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The Hire charges do not include any making good or repairing of damage to the site.

(b) The Hirer is required to provide the contractor with either a plan showing the position in which the tents or equipment are to be erected or should have a representative on the site for that purpose. In the absence of both then the contractor having erected the tents or equipment where he thinks fit shall be deemed to have completed the contract.

(c) The Hirer should never presume that any of the Company’s equipment will be attached or joined to any buildings within the site unless stated in the Company’s booking forms. Likewise the Hirer should never presume that any other equipment is included in the Hire other than what is stated in the Company’s booking forms.

(d) If on arrival to site the carry from point of parking to point of erection is found to be greater than 20 meters a surcharge will be applied

3. HIRE CHARGES
The charges published in any of the Company’s printed matter are for the guidance of the Hirers in estimating costs only and do not constitute an offer.

4. VARIATIONS
The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the Hirer may terminate this contract and any deposit paid will be refunded.

5. PAYMENT
Payments must be made in accordance with the terms stated in the Company’s quotation. Should settlement not be made by the Hire date then interest will be charged at 4 % per annum above the base rate of the National Westminster Bank Plc.

6. LOSS OR DAMAGE
(a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from completion of erection until dismantling.

(b) The Hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use.

7. INSURANCE / Damage Waiver
Payment of a 6% damage waiver will cover all areas of insurance for the equipment hired excluding those listed in point 8.

8. EXCLUSIONS FROM INSURANCE.
(a) Insurance excess – The insurance cover excludes the first £500 of any claim and this is payable by the Hirer.

(b) Cover only applies to equipment that is delivered by the Company and does not include any equipment provided by a sub-contractor, unless invoiced by the company.

(c) Disappearance, Unexplained or inventory shortage.

(d) Consequential Loss.

(e) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired.

(f) Any breach of the Company terms and conditions as herein stated will negate the insurance policy

(g) Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours.

9. THE HIRERS RESPONSIBILITY
(a) The Hirer should not enter the Marquee while the Company is erecting.

(b) The Hirer should keep any part of the equipment that is a framed structure or a tent completely closed and secure while not in use during the period of Hire.

(c) The Hirer should not tamper with the structure or any part of the equipment and in particular not affix or suspend from the equipment any item whatsoever without written consent of the Company.

(d) The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing of the Company.

(e) The Hirer is responsible for giving notice to or obtaining permits from any authorities who are or may be concerned and must take application where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organization. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer. Where appropriate obtain a licence from the Local Authority. Any requirements under the licence must be notified to us in writing, at least 28 days prior to erection. Should the Company for any reason be unable to comply with these requirements, then the Contract will become void and the customer advised accordingly.

(f) The hire should not at any time during the hire period connect to any of the electrical/gas provisions left on site by Pearl Marquees.

(g) The hirer will be responsible for any additional costs incurred to the company as a result of any booked equipment not being able to be set-up due to incorrect measurements, varying height levels or undisclosed site complications of which the company were not informed.

(h) The hirer will be responsible for any costs incurred by the company due to changes being requested once the marquees build has begun

(I) The Hirer should never presume that any other equipment is included in the Hire other than what is stated in the Company’s booking forms.

10. LIABILITY TO THIRD PARTIES
The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it be proved that such injury or damage caused by faulty material or workmanship or negligence on the part of the Company.

11. ERECTION AND DISMANTLING
The Company normally provides labour for the erection and dismantling and the cost thereof is included in the Hire charges. Only in exceptional circumstances and by special arrangement will the Company allow the Hirer to erect and/or dismantle the Company’s property.

12. ATTENDANCE
The Hire charges do not include attendance by the Company’s men except during the actual processes of erecting and dismantling the tentage.

13. FORCE MAJEURE
While every effort will be made by the Company to carry out any order accepted, the full performance of it is subject to variation or cancellation by the Company consequent upon Act of God, War, Strikes, Riots, Lockouts or any other disturbances. Fire, Flood, Storm, Gale or Tempest restrictions on the use of Transport, Fuel or Power. Requisitioning Storage of material or transport or labour or any other cause beyond the control of the Company.

14. CONTRACT
No verbal representations or arrangements are recognized by the Company. A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation subject to availability and on receipt of a fully completed booking form with a deposit from the Hirer. Should the Company not have availability then the deposit will be returned to the Customer.

15. CANCELLATION
Should the Hirer wish to terminate the contract then the following compensation rates will be charged to the Hirer by the Company.

100% of the Hire price for notice less than 14 days prior to the Hire period.
50% of the Hire price for notice between 14 and 28 days prior to the Hire period.
25% of the Hire price for notice more than 28 days prior to the Hire period.