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10 Top tips on hiring a marquee

A good beginning makes a good ending…Pearls of wisdom!

We’ve compiled 10 top tips on hiring a marquee to help you consider key aspects into your hire. This can be a new and daunting experience, so where do you start?

Blue bird pecking at ground1. The early bird catches the worm.

Although we hire throughout the year the most popular season is the summer. We advise that you make your enquiries as early as possible to get suppliers availability.

Get your Marquee Quote Here to find out our availability and prices.

2. Old and Dated or New and Clean?

Always look into the quality of the marquee and equipment you are hiring as they can differ greatly from:

  • Pink Soap BarBrand new to worn-down walls and lining.
  • Heavy weight to light weight structures.
  • British and European standard to unknown marquee standards.

Pearl Marquees only use Clear span marquee structures which meet British Standard (BS321) and are fire retardant to European standards.

3. Size and Numbers do matter.

Always consider the space available at your site:

  • A large marquee can make your guests feel isolated.
  • Too small will have your guests feeling crowded.

We have created a marquee size guide which will give you top tips on hiring to your required dimensions. If you have limited space measure the area (width and length) and see the chart which will help you to decide on how many guest the area can accommodate.

Alternatively, If you have a large area decide on the number of guests you are hosting for and view the chart to determine which size is for you.

You can also use our marquee planner to help you visualise the layout of your furniture. Contact us if you would like help on finding a suitable size for you.

Pointers on Map4. Your venue – Location, Location, Location!

Do you need help deciding on your venue? Take a look at our marquee venues for picturesque backdrops.
Health and safety is very important when evaluating your venue for suitability.

Take a look below at our top tips on deciding your location:

  • No underground pipes or cables.
  • No ground obstruction or restricted space.
  • No overhead cables, trees, etc.
  • Your ground is fairly level and not sloping.
  • Your structure will fit between shrubs and trees.

If your unsure get our no obligation free marquee quote and we’ll arrange your site survey.

Newspaper5. Extra, extra hear all about it!

Create a stunning setting for your event with:

See our marquee equipment page for more extras to style your event and additional items such as gazebo hire.

Piggy Bank Pink6. Tips on marquee Quote Comparison

When comparing quotes many customers make the mistake of just comparing the overall hire price if you get a “cheap quote” are you getting value for money?

Don’t just compare the price, look at other aspects and ask your supplier these questions:

  • Is the structure and equipment new or decades old?
  • Is the carpet hire being supplied new or re-used?

As part of our business policy Pearl Marquees will only supply a new carpet to our customers. We strongly recommend against having re-used carpets as they accumulate smells and stains.

By making simple changes to the quote you can obtain a different look which impacts on the hire price for example upgrade a plastic bistro chair with banqueting chairs to get a elegant feel or if you’re on a tight budget take out the lining and only hire the structure which will dramatically reduce your hire cost.

7. Don’t forget to book it

CalendarIt is easily assumed that a quotation is an offer of availability but this is not the case. Stock levels change on a daily and hourly basis and to avoid disappointment we strongly recommend securing your items, the process is simple:

  1. Request a FREE marquee quote to get your site assessment visit.
  2. Call us to confirm availability and make a provisional reservation.
  3. Receive your booking form.
  4. Within 7 days of provisionally reserving your structure, return a copy of the booking form with a deposit of 25%. Payments can be made by either cheque or bank transfer.
  5. You will receive an order confirmation shortly afterwards and your booking is secured.

8. Forget me not

Don’t forget to consider other aspects of your occasion such as:

  • post it noteParty planners and Event organisers.
  • Outdoor caterers and catering equipment such as cutlery, crockery and glassware.
  • Entertainment such as Mobile DJ’s, Discos, Bands and Live music and Fireworks.
  • Photographers and Videographers.
  • Florists and centre displays.

“Love thy neighbour as thy self” a little consideration goes a long way, there’s nothing like a great party but don’t forget to inform your neighbour of the noise!

Blue Steel Effect Safe9. Worrying never did anyone any good

Have peace of mind by ensuring that your supplier has full commercial insurance cover for Public Liability. This provides indemnity in respect of the legal liability for damage or injury caused to third parties or their property by the company.
Venue suppliers and Local Authorities will ask that you have a minimum of at least £2m indemnity insurance.
Contact us if you would like to see a copy of our insurance cover.

Better safe than sorry! – Damage waivers cover your indemnity against the cost of any repairs if equipment is accidentally damaged during the hire period. Always check your terms and conditions of hire as theft, loss, deliberate abuse, neglect are often excluded from the indemnity insurance.

Invoice and Clock10. Tomorrow never comes

Don’t leave it until the last minute! Peak season bookings can reduce our stock availability and you may not be able to source all the items for your event.

Get your FREE Marquee Quote
For pricing and further information on our services and products.
All quotes include professional fitting.